Add footnotes and endnotes

A document can contain footnotes, which appear at the bottom of the page, or endnotes, which appear at the end of the document or a section. You can’t have both footnotes and endnotes in the same document, but you can convert all notes in the document from one type to another.

You can change how the text looks for individual notes or for all notes in the document. When you select a note, a blue box appears around all notes in the document, and any changes are applied to them all. If you select text inside an individual note, its surrounding box changes to gray and other notes are deselected. Your changes apply only to the note you’re editing.

By default, footnotes and endnotes are numbered continuously throughout the document with Arabic numerals, but you can change this formatting.

Use the Footnotes pane of the Format inspector to format footnotes and endnotes.

Insert a note

The first time you insert a note, it’s a footnote by default. If you want document or section endnotes rather than footnotes, you must first add a footnote and then convert it to an endnote.

Click in the text where you want to insert the symbol for a footnote or an endnote.
Note: You can only add a citation to the body text in a word-processing document, not to a text box.
Click Insert in the toolbar, then choose Footnote.
The symbol is inserted in the text, and the insertion point moves to the footnote text field at the bottom of the page.
Enter the footnote text.

Convert notes from one type to another

Because a document can contain only one type of note, all notes in the document are changed when you convert a note from one type to another. Footnotes move to the bottom of the page. Endnotes move to the last page of the document. Section endnotes move to the last page of the section in which they’re placed.

Click any note in your document.
Blue boxes appear around all the notes in the document.
In the Footnotes pane of the Format inspector, choose a note type from the Type pop-up menu.

Change the look of note text

Click a note.
Blue boxes appear around all the notes in the document. You can also restyle the text used within a note. For example, you can italicize or underline a book title within a note. When you select text, the box turns gray and other notes are deselected.
In the Text pane of the Format inspector, use any of the controls in the Font section to change how the text looks.

Change the symbol for notes

You can use numbers or other symbols, such as asterisks (*) or daggers (†), to indicate notes.

Click any note in your document.
Blue boxes appear around all the notes in the document.
In the Footnotes section of the Format inspector, choose a style from the Format pop-up menu.
All symbols in the document are changed.

Change numbering for notes

By default, footnotes and endnotes are numbered sequentially for the entire document, but you can restart the numbering (or the sequence of symbols) at the beginning of every page or document section (after each section break).

Click any note in your document.
In the Footnotes section of the Format inspector, choose an option from the Numbering pop-up menu.

Remove a note

Click in the text immediately after the symbol for the note you want to delete, then press Delete.
The note is removed, and the symbols for all remaining notes are adjusted to reflect their new positions in the sequence.