Print envelopes, labels, and business cards

Print envelopes, labels, and business cards

The envelope templates in Pages make it easy to print standard-sized envelopes. You can also use the Contacts app on your Mac to print envelopes for a group of contacts, and to print custom envelope sizes.

The business card templates in Pages are designed for popular business card stock. To print labels, you can use Contacts to print on a variety of popular commercial labels.

Print an envelope in Pages

  1. In Pages, choose File > New (from the File menu at the top of your computer screen).

  2. Click Stationery on the left side of the template chooser.

  3. Scroll down to the Envelopes section, then double-click an envelope template.

  4. Click Document , then click Document.

  5. Choose an envelope size from the second pop-up menu in the Printer & Paper Size section.

  6. On the envelope template, click placeholder text in the recipient address, then type the address.

    You can add or delete lines as needed.

  7. Double-click text in the return address, then type your address.

    The return address is a text box. Drag the selection handles if you want to resize it.

  8. Choose File > Print (from the File menu at the top of your computer screen), choose a printer from the pop-up Printer menu, then click Print.

To create personalized envelopes with your return address, you can save the envelope as a custom template. Your envelope template appears in the My Templates section of the template chooser if you save it there.

Print envelopes and labels from Contacts

Contacts is an application on your Mac. If you have names and addresses in Contacts, you can select the contacts you want to print envelopes or labels for, then use the OS X print window to set the envelope or label size.

For instructions on printing contact information, do the following:

  1. Open Contacts on your Mac by clicking its icon in the Dock or in Launchpad.

  2. Choose Help > Contacts Help (from the Help menu at the top of your computer screen), then type “Print contact information” in the search field.

Tip: If you created a custom envelope template with your return address (see the topic above this one), you can print your envelopes with your return address, then use those envelopes when you print contact addresses.

Print business cards

The business card templates are page layout documents, so all text is contained in text boxes. Editing the placeholder text on one card doesn’t change the text on the other cards in the templates. You need to change text on each card.

Tip: You can speed up the process by grouping the text on the first card after it’s edited, copying it, then pasting it on each card.

  1. Turn on alignment guides.

    Choose Pages > Preferences (from the Pages menu at the top of your computer screen), click Rulers, then select the checkboxes for alignment guides.

  2. In Pages, choose File > New (from the File menu at the top of your computer screen).

  3. Click Stationery on the left side of the template chooser.

  4. Scroll down to the Business Cards section, then double-click a template.

    The numbers at the bottom of each page indicate the commercial business card paper that the page is designed for. You can delete the page you don’t want to use (click View , choose Show Page Thumbnails, select the page, then press Delete).

  5. Double-click placeholder text on the first card, then type your own information.

  6. Select the text and graphics on the edited card, then in the Arrange pane of the Format inspector, click Group at the bottom of the pane.

  7. Delete the text boxes on the next card.

  8. Select the grouped business card, choose Edit > Copy (from the Edit menu at the top of your computer screen), then choose Edit > Paste.

    You can use the keyboard shortcuts Command–C for copy and Command–V for Paste.

  9. Drag the copy to one of the other cards until the alignment guides appear.

    The alignment guides appear when the new copy is aligned exactly horizontally and vertically with the text on the other cards.

  10. Paste again, then repeat step 11 until all of the cards are done.

  11. Choose File > Print (from the File menu at the top of your computer screen), choose a printer from the Printer pop-up menu, then click Print.