Add comments and highlight text

You and others can add comments to text, objects, charts, and table cells. Comments are useful for making notes to yourself, asking questions of reviewers, conveying editorial suggestions, and so on.

You can also highlight text and then comment on it. When you don’t want comments and highlights to be visible, you can hide them. When they’re showing, you can use the reviewing tools to read and edit them.

Add a comment

Commented text uses a color unique to the comment’s author. Objects and table cells with comments have a comment marker.

Select text or click where you want to add a comment, then click Comment in the toolbar.
A comment appears.
Enter your comment, then click outside the comment to dismiss it.
Do any of the following:
- Read a comment: Move the pointer over the comment.
- Open the comment and leave it open: Click the highlighted text, icon, or marker.
- Remove a comment: Click Delete in the comment.

Set the author name and comment color

Choose Pages > Preferences (from the Pages menu at the top of your computer screen), then click General.
Enter a name in the Author field.
To change the author color, choose View > Comments and Changes > Author Color (from the View menu at the top of your computer screen), then choose a color.

You can also choose an author color from the menu in the review toolbar when change tracking is on.

Highlight text

You can highlight text and then add comments to it.

Select the text, then choose Insert > Highlight (from the Insert menu at the top of your computer screen), or click Highlight in the review toolbar.
The review toolbar is visible only if there are already tracked changes, comments, or highlights in the document.
To add a comment, click the text and type a comment.

To remove the highlight, click the highlighted text, then click Delete in the comment.

Note: If you need a highlight to appear in printed documents, then add a color behind the text. This type of highlighting isn’t tracked in the review toolbar.

Show and hide comments

Click View in the toolbar, then choose either Show Comments or Hide Comments.

If change tracking is on and you hide comments, the review toolbar still appears, but comments aren’t included in the navigation.

Review comments and highlights

Do either of the following:

Click the arrows in the review toolbar to jump to the previous or next comment or highlight.

Double-click a comment or highlight, then use the arrows in the comment to jump to the previous or next comment, highlight, or change (if change tracking is turned on).